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Service Contract

We’re excited to work with you to capture your special moments. To ensure transparency and clarity, we've outlined the terms of our services in a Service Contract. We will handle all the paperwork, but you can review the agreement here for your peace of mind. This document is designed to protect and clarify the rights and responsibilities of both parties, ensuring a smooth and enjoyable experience beyond the initial consultation.

Cherish The Moment Photography Client Services Agreement

Effective Date: [Date]


  • Client: [Client Name], [Client Address]

  • Photographer: Cherish The Moment Photography, operated by Olivia Estrada

Service Details:

  • Type of Event/Session: [e.g., Wedding, Corporate Event, Family Portrait, etc.]

  • Date of Event/Session: [Event Date]

  • Location of Event/Session: [Event Location]

  • Duration of Service: [e.g., 4 hours, Full Day, etc.]

Pricing and Fees:

  • Base Service Fee: $[agreed fee]

  • Additional Services and Charges: [List all agreed additional services and charges, e.g., extra hours, travel fees, special editing]

  • Total Fee Including Additions: $[total fee]

1. Services Provided:

  • Photography Services: Includes coverage of events as specified in the personalized service agreement, standard photo editing for brightness, contrast, and color balance, and artistic enhancements as requested.

  • Additional Services: Advanced editing, physical delivery of photos, and long-term backup storage are available upon request and may incur additional fees.

2. Performance of Services:

  • Professional Standards: Services will be performed professionally, adhering to high industry standards.

  • Photo Editing Turnaround Time: The Client acknowledges that the standard turnaround time for photo editing is as follows: during the peak season (June to August), delivery of edited photos will occur within four to eight weeks; during the off-peak season (September to May), delivery will occur within two to four weeks. These timelines ensure the highest quality of work and attention to detail in each edited photograph. 

  • Sneak peak/first look photos are typically available the following Monday. 

  • Delivery medium: Digitally only. A copy of your edited photos will be made available online via one of several popular and free services (an example being Google Drive). 

3. Payment Terms:

  • Compensation: As negotiated and detailed in the personalized service agreement.

  • Deposit: 50% due at booking, non-refundable, to secure the date.

  • Final Payment: Due upon completion of services but before delivery of final product.

  • Late Payment: Late payments subject to a monthly charge of 1.5% on outstanding balances.

4. Cancellation and Rescheduling:

  • More than 72 Hours Notice: One reschedule allowed without penalty.

  • Less than 72 Hours Notice: Cancellation fee of 10% of the total service fee will apply.

  • No-Shows: Considered a cancellation without notice, full deposit forfeited.

  • Weather / Acts of Nature: Events impacted by severe weather or extreme conditions may be rescheduled without penalty.

5. Cooperation and Liability:

  • Client Cooperation: Client agrees to provide the Photographer with all necessary information and access as required to perform the services effectively.

  • Photographer Liability: Liability limited to refund of paid fees. Not liable for missed images due to client's failure to provide necessary information or cooperation.

    • This provision also applies to any attendees, observers, or participants. ​

6. Ownership of Materials and Usage Rights:

  • Ownership: Photographer retains ownership of all original digital files.

  • Client Usage: Client receives edited digital copies for personal use. Not for resale or commercial use without prior agreement.

  • Photographer’s Usage: Rights reserved to use photographs for marketing, promotional, competition, and other purposes linked to the photographer’s business with respect to privacy. We respect your privacy preferences. Please notify us if you wish to restrict the use of your photos for promotional purposes.

7. Additional Services and Products:

  • Physical Deliveries: Available upon request and involves additional fees based on current market rates.

  • Storage Services: Long-term digital storage available for a yearly fee. 

    • Long-term storage (year-to-year) is available for approximately $0.60 per gigabyte per year billed annually. For example an average elopement album is typically 500 raw photos and 40-100 edited photos depending on your selection totaling 10GB to 25GB of total required storage. 

      • For 10 GB=$6.00 per year. 

      • For 25 GB=$15.00 per year.

8. Insurance Coverage:

Cherish The Moment Photography carries general liability insurance to ensure your peace of mind. This coverage reflects our commitment to professionalism and to protecting our clients and their special moments.

9. Force Majeure:

The Photographer is not liable for failure to perform caused by unforeseen circumstances beyond reasonable control.

10. Governing Law and Dispute Resolution:

Governed by the laws of the State of California. Disputes resolved through binding arbitration in the same state, in the most expedient and cost-effective manner.

11. Amendments:

No amendment to this Agreement will be effective unless made in writing and signed by both parties.

12. Contact Information:

For any questions or further information, please do not hesitate to contact us via the details provided.

13. E-Signature Process:

This agreement is intended to be executed via electronic signature, which shall have the same force and effect as an original manual signature. The agreement may be signed in any number of counterparts, each of which will be deemed an original.

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